As of last year 2017/18, JMSU have used an online self-registration system for Course Reps. This is to ensure that students are actively engaged in the role of Course Rep and that their details are entered into our databases accurately. In addition, it supports us to follow GDPR requirements.

When students are elected or selected as a Course Rep, we would really appreciate if LJMU staff could pass on our registration letter to them, which outlines their next steps on how to register. If you are unable to download this letter, please email us at coursereps@ljmu.ac.uk and we will ensure you get a copy.

The online registration can be found here, and the process is outlined below:

 

For students:

  • Student is elected/selected and given a registration letter from JMSU, by the relevant member of LJMU staff
  • Student fills in JMSU's online registration form
  • Student is registered as an official Course Rep with JMSU, and is contacted with details about training and support available from JMSU

 

For LJMU staff:

  • Staff member fills in JMSU's online registration form providing the name(s), email(s), course details of students who have been elected/selected,
  • JMSU sends the student(s) an email to say which member of staff has registered them, and a link to complete JMSU's online registration form (with opt in and opt out options)
  • If the student(s) opt in and complete the form, they are then registered as an official Course Rep with JMSU, and is contacted with details about training and support available from JMSU
  • If the student(s) opt out, they are not registered as an official Course Rep with JMSU, their names are removed from our database and they cannot be contacted with details about training and support available from JMSU
  • If the student(s) do not respond within a fortnight of being contacted by JMSU, they are not registered as an official Course Rep with JMSU, their names are removed from our database and they cannot be contacted with details about training and support available from JMSU
  • JMSU sends lists of registered Course Reps to relevant LJMU staff on a monthly basis (and/or upon request)

 

We encourage all programme teams to help and encourage their Course Reps to register by the 15th October, so that they can have the full benefit of the support we offer. If you have any questions at all, please do not hesitate to contact us on coursereps@ljmu.ac.uk.