Fresher’s Fair & Refresher's Fair

  • The booking form completed is a binding agreement and the booking is chargeable. No refunds or cancellations can be made once the booking is agreed, unless agreed by the Head of Business Development.
  • Full details of the Fair will be sent to you one week at the latest prior to the date. It is your responsibility to ensure that you have received these details.
  • Stall positioning will be allocated at random, in accordance to level of stall purchased.
  • Playing music is permitted but only at a level not disturbing the conversations of nearby stallholders.
  • Sales are permitted during the Fair.
  • Any sampling of alcohol at the Fresher’s Fair must be agreed with the Head of Business Development in advance of the Fair, and a sampling charge may apply.
  • Liverpool John Moores University Students' Union, Edge Hill University Students' Union, Salford Students’ Union, UCLan Students' Union and Liverpool Hope Students’ Union shall accept no liability with regards to attendance figures at their respective Fairs.
  • Exhibitors must only promote products and services in the immediate vicinity of their stall. Anyone seen distributing promotional material or collecting data elsewhere on the premises will be asked to leave and be escorted from the premises if required.

Fresher’s Fair Cancellation Policy

All cancellations must be notified in writing to the Head of Business Development at JMSU by the client. The date on which it is received will be deemed the date on which the cancellation is effective. There are no exceptions.

  • Before 21st July – 0% of the full amount of the cost
  • Between 22nd July and 21st August – 50% of the full amount of the cost
  • After 22nd August – 100% of the full amount of the cost.

Refresher’s Fair Cancellation Policy

All cancellations must be notified in writing to the Head of Business Development at JMSU by the client. The date on which it is received will be deemed the date on which the cancellation is effective. There are no exceptions. Clients are liable for the below payments:

  • 4 weeks prior to activity – 50% of the full amount of the cost.
  • 2 weeks prior to activity – 100% of the full amount of the cost.

General terms (also apply to Fresher’s Fair)

  • All bookings must be paid for in advance.
  • Acceptance of all media bookings is subject to availability.
  • One organisation per booking.
  • Liverpool John Moores University Students' Union, Edge Hill University Students' Union, Salford Students’ Union, UCLan Students' Union and Liverpool Hope Students’ Union reserve the right to refuse any booking, with or without explanation.
  • Exhibitors may only promote their own products or services. Any stallholder found promoting a third party will be asked to leave and be escorted from the premises if required.
  • All artwork for print or digital materials (unless otherwise agreed) must be provided by the client. Artwork must be provided in compliance with the technical specification laid out by each relevant Union. This will be made available to you upon request or booking (whichever comes first).
  • All advertising must comply with the British Code of Advertising Practice (2010) and the Trade Descriptions Act (1968), and any other acts or regulations that ensure advertising standards.
  • Advertising supplied must not infringe any copyright or intellectual property, and must not be deemed defamatory, fraudulent, misleading, or false.
  • Liverpool John Moores University Students' Union, Edge Hill University Students' Union, Salford Students’ Union, UCLan Students' Union and Liverpool Hope Students’ Union cannot accept responsibility for damage to, or loss of, photographs or advertising mediums.
  • Liverpool John Moores University Students' Union, Edge Hill University Students' Union, Salford Students’ Union, UCLan Students' Union and Liverpool Hope Students’ Union n take no responsibility for the content of any advertisements or promotions, and will not be held liable for any transactions that may be completed as a result of the promotion or advertisement at any Students’ Union.
  • In the event that for any reason one of the Students’ Unions shall cancel all or part of a publication, or be unable to perform their obligation under this agreement, the liability of the relevant Students’ Union shall be limited to the refund (or credit) of any payment(s) made by the exhibitor to the Students’ Union under this agreement.
  • Liverpool John Moores University Students' Union, Edge Hill University Students' Union, Salford Students’ Union, UCLan Students' Union and Liverpool Hope Students’ Union take no responsibility for any inserts, leaflets and/or posters. You accept full responsibility for the quality and safety of any product that is supplied to any Union.
  • In order to comply with Health & Safety requirements you must ensure that all of your electrical equipment is PAT-tested and in good working condition and maintained properly.
  • Risk assessments for activities during any activity must be provided prior to taking place.
  • Where a signatory does not have the necessary authority to make purchase orders or bookings, and has signed this booking, Liverpool John Moores University Students' Union, Edge Hill University Students' Union, Salford Students’ Union, UCLan Students' Union and Liverpool Hope Students’ Union reserves the right to pursue for any claim for outstanding monies from the signatory themselves.
  • Liverpool John Moores University Students' Union, Edge Hill University Students' Union, Salford Students’ Union, UCLan Students' Union and Liverpool Hope Students’ Union shall accept no liability with regards to attendance figures to their respective campuses.
  • This agreement shall be subject to English law and the jurisdiction of the English Courts.
  • Exclusivities in relation to pizza and taxi companies are in place at Liverpool John Moores University Students' Union, Liverpool Guild, Liverpool Hope SU and Chester SU. Any clients advertising with us are prohibited from advertising pizza providers or taxi companies, other than those in exclusivity with the relevant Union. Any advertising deemed to be in competition with our exclusivity partners will be removed, as determined by the Head of Business Development.
  • Any equipment or product stored overnight at a Union or hired location is at the entire risk of the exhibitor.
  • Any damage caused by an exhibitor to walls, ceilings or floorings, including any cleaning charges, will be recharged.
  • Any personal information you give to us will be processed in accordance with the General Data Protection Regulations. We will not share your contact details with any third parties or contact you with regards to any other activities. If you require any further information as to how we will store your contact information, please contact the Head of Business Development at JMSU who will provide you with information of the appropriate Data Protection Officer.
  • Please let us know in advance if you have any special requirements.

Cancellation Policy (On-campus Stalls)

All cancellations must be notified in writing to the Head of Business Development at JMSU by the client and the date on which it is received will be deemed the date on which the cancellation is effective. There are no exceptions. Clients are liable for the below payments:

  • 6 weeks prior to activity – 0% of the full amount of the cost.
  • 4 weeks prior to activity – 50% of the full amount of the cost.
  • 2 weeks prior to activity – 100% of the full amount of the cost.